The Division of Infectious Diseases is seeking a Division Administrator to serve as an integral part of the leadership team for a growing Division with more than 60 faculty members.
This position will assist the Director of the Division by directing the operational, fiscal, and human resource activities of the division with the goal of providing an efficient and effective environment in which the faculty and staff can accomplish their work. The Division Administrator will have direct supervision of the administrative team, and will partner with diverse stakeholders including faculty, staff, and Medical Center leadership.
Opportunity to partner with leadership team of internationally known physician scientists and physicians.
Position will serve a dynamic Division poised for substantial growth in a complex environment.
Will support nationally and internationally recognized programs in patient care, research, and education.
Key Functions and Expected Performances:
Serve as a member of the departmental administrative team
Attend meetings and interact with other departments as requested by the department chairman and/or departmental administrator.
Resolve problems directly, or in consultation with department chairman/administrator concerning staffing, utilization of facilities, equipment and funds
Provide sound personnel and payroll administration
Ensure internal salary equity within the department.
Maintain confidential personnel records for professional and non-professional staff.
Make staffing recommendations, interview and screen applicants for hiring.
Train in departmental systems and procedures.
Assign work priorities; conduct performance reviews, disciplinary actions and in concert with others, terminate employees when necessary.
Analyze and develop the annual departmental budget
Recommend distribution and allocation of general department resources
Review grant preparation for compliance with restrictions.
Authorize, approve and sign purchase and equipment requisitions, travel and entertainment expenses, etc.
Monitor collections and expenditures against budgets and grants; analyze requisitions for conformance to budget and compliance with specific requirements and restrictions.
Manage and coordinate administrative and support functions within the division and the department
Develop and interpret policies and procedures for clerical staff
Assure that all policies are in conformance with University guidelines
Prepare reports for management review
Job requires a bachelor's degree and 3 years of experience or the equivalent.
Master's degree and management experience in a health care or academic medical center setting is strongly preferred.
About the Division of Infectious Diseases:
The Vanderbilt Department of Medicine Division of Infectious Diseases is dedicated to enhancing prevention and treatment of infectious diseases through discovery and application of new knowledge that is seamlessly integrated with mentoring trainees to become the next generation of national leaders in the field. This mission is enhanced by our strong emphasis on interdisciplinary collaboration, social and intellectual diversity, commitment to life-long self-learning, and professionalism dedicated to team work and collegiality.
The ID Division's mission emphasizes a global perspective, as well as maintaining excellence and compassion in every clinical encounter. Clinical and research program strengths include HIV medicine, mycobacterial infections, and infectious diseases in transplantation recipients. Epidemiology and patient oriented research initiatives are flourishing in drug and vaccine development (for HIV, tuberculosis, and other pathogens), hospital epidemiology, and emerging/re-emerging infections. The Division also is deeply committed to excellence in teaching of medical students, residents, our colleagues in practice and ID fellows.
Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.
VUMC Recent Accomplishments
Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:
* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.
* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.
* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.
* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.
* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows
* Magnet Recognition Program: Received our third consecutive Magnet designations.
* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement
* Human Rights Campaign Healthcare Equality Index: 6 th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.
Internal Number: 2000444
About Vanderbilt Health
Vanderbilt University Medical Center is home to Vanderbilt University Hospital, The Monroe Carell Jr. Children’s Hospital at Vanderbilt, the Vanderbilt Psychiatric Hospital and the Vanderbilt Stallworth Rehabilitation Hospital. These hospitals experienced more than 61,000 inpatient admissions during fiscal year 2015. Vanderbilt’s adult and pediatric clinics treated nearly 2 million patients during this same period.Vanderbilt University Hospital and the Monroe Carell Jr. Children’s Hospital at Vanderbilt are recognized again this year by U.S. News & World Report’s Best Hospitals as among the nation’s best with 18 nationally ranked specialties. Vanderbilt University Medical Center is world renowned because of the innovation, work ethic and collegiality of its employees. From our health care advances to our compassionate care, Vanderbilt owes its accomplishments and reputation to staff and faculty who bring skill and drive and innovation to the medical center day after day. World-leading academic departments and comprehensive centers of excellence pursue scientific discoveries and transformational educational and clinical advances across the entire spectrum of health and disease.As th...e largest employer in middle Tennessee, we welcome those who are interested in ongoing development in a caring, culturally sensitive and professional atmosphere. Most of us spend so much of our lives at work, we want to be part of maintaining a workplace in which people support one another and encourage reaching for excellence. Many high-achieving employees stay at Vanderbilt because of the professional growth they experience and because of their appreciation of Vanderbilt’s benefits, public events and discussions, athletic opportunities, beautiful setting and, above all, sense of community and purpose.Vanderbilt and its employees share a set of mutual expectations that have been created with productivity, legality, fairness and safety always in mind. We believe that our investment in training and compensating employees multiplies in value when we enable individuals to deliver their best performance for the benefit of us all.